Champaign County, Illinois
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Champaign County Children's Advocacy Center

Adelaide Aime, Executive Director

The March 27, 2014, CAC Board Meeting has been postponed by one week to Thursday, April 3, 2014 at 9:00 AM

CHAMPAIGN COUNTY CHILDREN’S ADVOCACY CENTER CRISIS INTERVENTION COUNSELING SERVICES

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The Project

The Champaign County Children’s Advocacy Center is seeking written proposals from qualified applicants interested in providing crisis intervention counseling to child victims of sexual assault and serious physical abuse and their non-offending family members/ caregivers.

Crisis intervention provides victims with a sense of safety and security; allows them the chance for ventilation and validation; and gives them accurate information, prediction, and preparation for the future. Crisis intervention services include: crisis intervention assessments for child victims and their non-offending parents/caregivers; crisis counseling and emotional support in the short-term; information, education and referral; and linkage to long-term treatment, when appropriate

Definitions

Authority = Illinois Criminal Justice Information Authority
CAC = Champaign County Children’s Advocacy Center
County = County of Champaign, Illinois
Executive Director = Executive Director of the Champaign County Children’s Advocacy Center
Governing Board = Governing Board of the Champaign County Children’s Advocacy Center
The Program or the Project = Crisis intervention counseling services provided to clients of the Children’s Advocacy Center and their non-offending family members/caregivers

The Champaign County Children’s Advocacy Center

The mission of the Champaign County Children’s Advocacy Center is to coordinate a timely, comprehensive and multidisciplinary response to child sexual abuse and serious physical abuse allegations in a safe, agency-neutral, child-focused setting. Clients are referred to the Children’s Advocacy Center by law enforcement agencies and the Illinois Department of Children and Family Services.

The Champaign County Children’s Advocacy Center facilitates investigations, makes medical and treatment referrals, and assists with any consequent legal proceedings in order to protect and support the children it serves and their families. The CAC also assists in coordinating education and prevention services.

Scope of Services

This Project will complement the activities and services provided at the Champaign County Children’s Advocacy Center by assuring that every child victim and their non-offending family members/caregivers receive immediate, short-term services and support to reduce the severity of the crisis.

Contacts with clients are to occur in settings that are convenient to clients and protect their confidentiality, which may include the Champaign County Children’s Advocacy Center. Crisis Intervention Counselors will provide victims and their families with a single point of contact for identification of, referrals to, and linkage with all necessary and appropriate mental health services; short-term crisis intervention counseling designed to address the immediate effects of the crisis and to reduce the severity of the crisis both for the victims and their families; emotional support in the short-term as victims and their families attempt to cope with the aftereffects of sexual or serious physical abuse; information about behaviors exhibited by victimized children and strategies for appropriate parental intervention and support; and support for parents and other family members in addressing their own needs in the aftermath of child abuse.

Crisis intervention counseling services are to continue until the client has been linked with long-term mental health and/or counseling services, if appropriate. In most cases, we expect that crisis intervention counseling will continue for a period of 6-8 weeks. Because child victims and their families are particularly vulnerable in the period immediately following disclosure of abuse, it is during that time that they are most in need of support, validation, and education. Implementation of this Program will help to eliminate the gap in services that oftentimes occurs during the period between assessment and the onset of long-term services. Please note that long-term mental health and/or counseling services are not fundable under this Project.

The objectives of this Program are that:

  • Child victims will begin to develop skills for articulating the impact of their victimization.

  • Non-offending parents will develop strategies for appropriate intervention and parental support of their victimized children.

  • Non-offending family members will acquire the skills necessary to verbalize and address their own needs in the aftermath of the disclosure of abuse

  • Victims and non-offending parents will demonstrate an understanding of the role of multiple agency participation as well as the legal process and how this may impact their family structure.

  • Families will identify their own support system.

  • Throughout the crisis intervention process, non-offending family members will be able to verbalize feelings of hopefulness, empowerment and validation.

Crisis Intervention Counselors must contact clients within 72 hours of receiving a referral from the Children’s Advocacy Center. Crisis Intervention Counselors must report to the Executive Director and/or the CAC Case Manager any client with whom they have not been able to establish contact within the 72 hour period. Crisis Intervention Counselors must be accessible by telephone, pager, or cell phone, the number(s) of which are to be provided to clients receiving crisis intervention counseling services.

Counseling records are to be kept separate from the records of the Children’s Advocacy Center and are not accessible by the Children’s Advocacy Center unless specifically authorized by the child’s parent/guardian.

Crisis Intervention Counselors may attend meetings of the CAC Multidisciplinary Team as well as other meetings, staffings, and case reviews at various locations and advocate for clients and their families. Information shared by Crisis Intervention Counselors with other members of the Multidisciplinary Team will be subject to and limited by applicable confidentiality laws. Crisis Intervention Counselors cannot release fact finding information other than that mandated by law. Crisis Intervention Counselors will work with the CAC Case Manager and the Multidisciplinary Team to remove potential barriers to the provision of services to victims and their families, to coordinate the effective delivery of community-based services, and to otherwise assist the CAC in fulfilling its mission to reduce the effects of the trauma of child sexual and serious physical abuse. Crisis Intervention Counselors will concentrate her/his/their efforts in providing emotional support for victims and their families, ensuring that they are linked with appropriate long-term therapeutic services in as expeditious a manner as possible, and ensuring further that clients experience a seamless transition to long-term mental health treatment when appropriate

Although forensic interviewing of child victims and witnesses is not a function of Crisis Intervention Counselors, Crisis Intervention Counselors should have a thorough knowledge of the investigative process employed by the members of the Multidisciplinary Team as well as an understanding of how the provision of crisis intervention counseling complements that process. To that end, Crisis Intervention Counselors may be requested to participate in training recommended by the Executive Director.

Crisis Intervention Counselors must complete 60 hours of specialized training in child sexual abuse and related issues within three (3) months of the start date of the Agreement. If the applicant has already completed the required training, the applicant should detail that training in their proposal. If the applicant has not completed 60 hours of specialized training in child sexual abuse and related issues, the applicant should indicate in their proposal a detailed plan for completion of the required training.

The applicant should indicate in their proposal any other activities, including trauma-focused mental health training, clinical consultation, clinical supervision and peer supervision and/or mentoring, in which they will participate in order to maintain an awareness and understanding of current and emerging local, State, and national issues and resources related to childhood sexual and serious physical abuse.

Crisis Intervention Counselors must maintain confidentiality of client information as required by the CAC, as well as all applicable State and federal laws.

Hourly Rate

It is anticipated that the selected applicant(s) will provide crisis intervention counseling to approximately 10-15 new child victims plus their non-offending family members/ caregivers each month; however, the CAC makes no representations or guarantees as to the number of clients who will be referred or the number of service hours to be provided. The proposal must contain a proposed hourly rate for those services, together with a detailed explanation for the calculation of the hourly rate. The applicant must certify that the proposed hourly rate is commensurate with the hourly rate charged by the applicant for crisis intervention counseling or similar services provided to other clients and must provide justification for any amount in excess of the applicant’s usual and customary rate for crisis intervention counseling or similar services.

Unallowable Activities and Costs

The applicant must certify that the proposed hourly rate does not include any administrative overhead costs and that employees assigned to the project are not receiving dual compensation.

Qualifications/Credentials

The applicant must provide the names of all staff that will provide direct services with this Project and must provide proof that each of those persons has earned a minimum of a Master’s of Social Work or related degree from an accredited college or university, or that they possess a Bachelor’s of Social Work or related degree and have three years’ experience counseling with sexually abused children. Although not required, a Master’s Degree is recommended. In addition, licensure as a Licensed Clinical Social Worker (LCSW) or Licensed Clinical Professional Counselor (LCPC) is preferred.

In the event that the applicant intends to hire or replace staff to provide crisis intervention counseling, they must obtain approval from the Executive Director before assigning staff to this Project. Furthermore, the applicant must provide proof that all staff providing direct services with this Project:

  • have the ability to communicate orally and in writing;

  • have experience working with children and families in crisis, preferably those who have been impacted by sexual or serious physical abuse;

  • have completed, or will have completed within three (3) months of the start date of the contract, 60 hours of specialized training in child sexual abuse and related issues;

  • have received training in working with child victims of sexual and serious physical abuse and their non-offending family members;

  • have prior experience collaborating with local service providers; and

  • possess any relevant licensure.

In addition, all Crisis Intervention Counselors must undergo a thorough background screening/check, including a criminal history check, and the applicant must provide proof of same with their proposal. In the event that the applicant intends to hire staff for this Project or in the event that it becomes necessary to replace staff assigned to this Project, the required background/screening check must be completed by the applicant and approved by the Executive Director prior to any staff member being assigned to the Project.

No substitutions of Crisis Intervention Counselors will be permitted without written approval of the Executive Director.

Cultural Competency

The CAC promotes policies, practices and procedures that are culturally competent. Cultural competency is defined as the capacity to function in more than one culture, requiring the ability to appreciate, understand and interact with members of diverse populations within the local community. Cultural competence involves the awareness of cultural differences and the integration of this awareness into practical skills that enhance one’s ability to adequately serve diverse populations. The proposal must demonstrate the applicant’s commitment to cultural competency in the provision of services.

Reporting Requirements

Unless another reporting schedule is required or approved by the Executive Director, the selected applicant(s) shall submit to the Executive Director a Counseling Services Invoice on a monthly basis. The Counseling Services Invoice is due on the 10th day of each month and is to cover services provided during the preceding month. The Counseling Services Invoice shall specify, at a minimum, the names of clients receiving services, the dates and times those services were provided, and the total hours of services provided during the reporting month.

Failure to comply with the said ten (10) day reporting period may result in the delay or denial of payment(s) or termination of the Agreement.

The applicant shall permit the Executive Director to enter the premises of the applicant to observe the operation of the applicant’s program. The Executive Director shall give the applicant reasonable notice of intent to enter for purposes of observing, and such observation shall not unreasonably interfere with the conduct of the applicant in the providing of its services.

Funding/Length of Program

Funding for this Program is being provided by the Illinois Criminal Justice Information Authority (the Authority) through a grant from the Federal Victims of Crime Act (VOCA) and will be available for a maximum of 12 months, beginning November 1, 2009. Funding for the full 12 months is dependent on Project performance and the execution of the VOCA grant contract between the CAC and the Authority.

Furthermore, in the event that the Agreement between the selected applicant and the CAC or any renewal thereof extends into more than one fiscal year of the State of Illinois (July 1 to June 30), it is understood and agreed that payment of monies and all other terms and conditions of the Agreement will be conditioned upon and subject to immediate termination and cancellation, notwithstanding the termination provisions set forth below, by the Executive Director in any year for which the Authority fails to make an appropriation to fund the Program.

It is understood and agreed that the length of the Agreement between the selected applicant and the CAC cannot extend beyond one fiscal year of the County (December 1 to November 30), and that any option for renewal is governed by the availability of funding from the Authority, which is limited to a maximum of 12 months.

Any Agreement between the selected applicant and the CAC will terminate immediately upon dissolution of the CAC, notwithstanding the termination provisions set forth below.

Termination

The Program may be terminated and cancelled by the Executive Director, by giving written notice to the selected applicant thirty (30) days in advance of such termination and cancellation, delivered by certified mail, return receipt requested, to the selected applicant. In addition, the Program shall terminate without notice in case of bankruptcy or insolvency, or dissolution, whether voluntary or involuntary, by the selected applicant. Furthermore, any Agreement between the selected applicant and the CAC may be terminated by the Executive Director at any time without notice due to lack of performance by the applicant as determined by the Executive Director.

Modification of Program

The applicant shall not change, modify, alter, amend, or delete any part of the services it has agreed to provide or change, alter, or extend the time constraints for the provision of services unless it shall have first obtained written consent for such change, modification, revisions, alteration, amendment, deletion, or extension from the Executive Director and the Authority. Furthermore, the applicant shall not transfer the resulting contract or performance of contract to a new person or firm, nor shall the applicant change or subcontract any portion of the awarded contract during the contract period. Both parties must agree in writing upon any contractual change from the original contract by change order

Technical Proposal Requirements

In addition to the other requirements set forth in this solicitation, responses must also contain the following:

  1. Basic Business/Company Information

    1. Business/Company Name
    2. Contact Person
    3. Business Address
    4. Business Telephone and FAX numbers
    5. E-mail Address
    6. Type of Organization
    7. Total Number of Staff

  2. Brief Business/Company History

  3. Financial/Legal

    1. Copy of Last Year-End Financial Statement or Letter from Accountant/Bank Regarding Firm's Financial Position, if applicable.
    2. State of Illinois Business License, if applicable.

  4. Proprietary Information

    1. Proprietary information submitted by the proposer related directly to this Project shall not be subject to public disclosure. The proposer must identify any data or materials to be protected and state reasons for protection prior to or upon submission of the proposal.
Certificates of Insurance/Indemnification

The applicant shall include with their proposal proof of professional liability and commercial property insurance, if applicable. Upon execution of a contract between the CAC and the selected applicant, the selected applicant will provide a certificate(s) of professional liability and commercial property insurance, if applicable, naming the CAC and Champaign County as additional insured parties.

The applicant shall indemnify and hold the Authority, the CAC, its employees, the Governing Board, and the County harmless from all claims, suits, judgments, and damages arising from the conduct of the applicant, its agents, its employees, and its volunteers in the providing of Program services

Litigation

The applicant shall include with their proposal a Statement of Current Legal Actions Relating to Current or Past Projects, including, but not limited to, a list of all pending litigation to which it is a party.

Compliance with Laws, Statutes, Ordinances, Rules, and Regulations

The applicant shall comply with all laws, statutes, ordinances, rules, and regulations of all federal, State, county and municipal authorities now in force, or which may hereafter be in force, pertaining to the providing of Program services.

Non-Discrimination

The applicant must certify that no person shall, on the grounds of age, race, color, religion, national origin, ancestry, gender, marital status, sexual orientation, physical or mental challenges, socio-economic status or any other cultural descriptors, be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or be denied employment in connection with any program or activity.

Independent Contractor

Neither the applicant nor any of its employees shall be considered employees, principals, or agents of the Authority, the CAC, the Governing Board, or the County. In the provision of services to the CAC, the successful applicant and its employees shall act as and shall be deemed at all times to be independent contractors.

Subcontractors/Consultants

Applicants must include all subcontractors and/or consultants they will utilize in the performance of this Project. Submitted subcontractors/consultants information shall meet all the Project requirements.

Schedule

Proposers are required to submit one (1) unbound copy in a sealed envelope by 4:30 p.m. on Monday December 14, 2009. Responses not received in a sealed envelope prior to the stated deadline will not be opened or considered. It is the proposer’s responsibility to ensure that their proposal is received by the due date and time. Sealed proposals may not be withdrawn after the designated opening date/time, and thereby become the property of the CAC. Facsimile or e-mail responses will not be accepted. Proposals are to be mailed/delivered in a sealed envelope marked:

Champaign County Children’s Advocacy Center
201 W. Kenyon Road, Suite 1
Champaign, IL 61820
ATTN: Michael B. Williams

The CAC is not responsible for any expenses incurred for proposal preparation.

Review Procedures

Proposals submitted prior to the stated deadline will be opened by the Executive Director on December 15, 2009 at 8:00 a.m. and will be reviewed by a committee of evaluators selected by the CAC Governing Board. At the discretion of the committee of evaluators, in-person interviews may be scheduled with one or more applicants.

The recommendations of the evaluation committee will be forwarded to the Governing Board. A preliminary award decision will be made and applicants will be notified of the CAC’s decision at the earliest possible date. The CAC shall select the proposer(s) whose project approach, philosophy, and capabilities are most advantageous to the CAC and most responsive to the Project requirements. The CAC reserves the right to reject any or all proposals if it is determined that submissions(s) are not satisfactory.

It is expected that the start date for the Project will be on or about January 1, 2010.

The content of the selected proposal(s), including possible modifications, will help define the Project and will be appended to any Agreement between the CAC and the applicant(s). In addition, other award obligations include, but are not limited to, record retention, Immigration and Naturalization Service employment eligibility, anti-bribery clause, drug-free workplace certification, certification regarding lobbying, subcontractor limitation, international boycott certification, debarment certification, equal employment opportunity, assurance of compliance to standards that minimally adhere to the Illinois Procurement Code, and nondiscrimination certifications. Failure of the selected applicant(s) to accept these obligations as well as those set forth in the VOCA grant contract between the CAC and the Authority may result in cancellation of the selection.

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If you suspect abuse, call your local police department or
the Illinois Department of Children and Family Services
at 1-800-25-ABUSE (1-800-252-2873)