Champaign County
Job Description

Job Title: Executive Assistant to County Administrator
Department: Administrative Services
Reports To: County Administrator
FLSA Status: Exempt
Grade Range: J
Prepared Date: August, 2009

SUMMARY Provides administrative and technical support to the County Administrators in the area of salary administration as well as general administrative support.

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Maintains salary administration file on all current County positions, position evaluations and present/past employees. Database includes County exempt and non-exempt, 13 bargaining units.

Reviews position descriptions for accuracy and may make revisions as necessary.

Assists in responding to market and salary survey requests to the County. Assists in gathering information necessary for County market survey needs and analysis of job class and county- wide market position. Calculates projected costs for market movement and performance compensation for all job classes.

Reviews department budget requests regarding personnel to assure requests are within budgeted amounts for requested positions or proposals for the upcoming year. Enters salary figures into department budgets and payroll system for new fiscal year.

Assists Job Content Evaluation Committee, documenting jobs, arranging meetings, calculating ranges, note-taking and preparing recommendations for the County Board. Assists in projecting costs of bargaining unit negotiations at the direction of the County Administrator.

Acts as a resource to County department heads regarding the administration of the County Salary Administration program.

Provides administrative support to County Administrators in department operation such as liaison to the telephone company on new service or trouble reporting, arranging copier repair service for most departments and serving as contact person for the department in the absence of the County Administrators.

Prepares department bi-weekly payroll and reviews timesheets for accuracy. Maintains records and expenses for department budget; maintains accounting record for major County construction projects. May compile time allocation reports of staff time usage and prepare quarterly billings to various County departments.

SUPERVISORY RESPONSIBILITIES Provides direction and may periodically supervise 2-3 employees. Carries out supervisory responsibilities in accordance with the County's policies and applicable laws. Responsibilities may include interviewing and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE Two years of college level course work with emphasis in accounting and business and five years of experience in human resources or accounting; or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and interpret documents such as bargaining unit contracts, County policies and procedures and wage/salary tables and projections. Ability to write routine reports and correspondence. Ability to speak effectively before managers, committee members, groups of customers or employees.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as interest, proportions, percentages and area. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS As required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and distance vision.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.