Champaign County
Job Description

Job Title: Chief Deputy Supervisor of Assessments
Department: Supervisor of Assessments
Reports To: Supervisor of Assessments
FLSA Status: Exempt
Grade Range: I
Prepared Date: August, 2009

SUMMARY Assists the Supervisor of Assessments in carrying out administrative, fiscal and clerical functions of the department. Oversees the department in the Supervisor of Assessment's absence.

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Prepares analyses of the market validity of assessment appeals and develops leasehold values at the request of the Board of Review.

Gathers data for and prepares County tentative abstract and final abstract used as documentation for equalization.

Semi-annually researches adjustments of three year median level of assessments by property class.

Plans, assigns and reviews the work of the clerical staff responsible for maintaining tax maps, property record cards, exemption certificates and current lists of property owners.

Develops and directs departmental policies and interprets decisions for subordinates. Prepares department payroll, maintains payroll documents and compiles employee benefit records.

Participates in departmental budget preparation, monitors expenditures for budgetary compliance.
Serves as liaison to other County departments and state agencies as necessary.

Assists in planning, coordinating and providing technical assistance to the assessment jurisdictions. Trains township assessors in the technical aspects of their duties.

Supervises the division of property, combination of property, additions of new subdivisions, all tax map changes, ensuring the accuracy of the system.

Participates and researches statistical studies involving approximately 5,600 sales declarations. Reviews sales ratio studies as needed to verify accuracy. Prepares legal publications and newspaper contracts pertaining to the department.

Answers all general office correspondence, corrects tax bills through certificates of error, authorizes mapping changes and corrections, assigns and deletes county tax numbers, makes identifications of farmland soil types and determines land use and assigns value. Makes recommendations on values and re-evaluations and interprets policies for subordinates.

Interviews property owners to resolve complaints, and answers questions concerning taxes and appraisal values.

SUPERVISORY RESPONSIBILITIES Directly supervises 8-10 employees in the department. Carries out supervisory responsibilities in accordance with the County's policies and applicable laws. Responsibilities include interviewing, recommending for hire, and training employees; planning, assigning, and directing work; appraising performance; recommending rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE Bachelor's Degree from a four-year college or university with a major in Public Administration or equivalent and three to five years of responsible administrative and supervisory experience. Should also have above average knowledge in assessment procedure and tax cycles, plus knowledge of the laws and regulations pertaining to property assessment.

LANGUAGE SKILLS Ability to read and interpret documents such as deeds, maps and policy and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of employees and to meet with the general public.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS Designation as a Certified Illinois Assessment Officer is desirable.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to walk; sit; reach with hands and arms; and talk; or hear. The employee is occasionally required to use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.