Champaign County
Job Description

Job Title: Sales Analyst/Office Manager
Department: Supervisor of Assessments
Reports To: Supervisor of Assessments or Chief Deputy
FLSA Status: Exempt
Grade Range: H
Prepared Date: August, 2009

SUMMARY Edits all Champaign County sales declarations, performs sales ratio analysis and insures the completion of County abstracts. Processes County abstracts and other statistical assessment reports and coordinates and distributes abstract-related work assignments to clerical staff. Also serves as Office Manager.

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Edits all County sales declarations. Analyzes studies for proper course of action for developing recommendations to township assessors.

Semi-annually researches adjustments of three year median level of assessment by property class.

Performs sales ratio analysis.

Works with exempt properties status such as Homestead Exemption and Veteran's Exemption.

Regulates abstract-related clerical work to clerical staff.

Calculates adjustments to median level of assessments.

Works with a variety of software programs and enters data into the department's computerized functions. Creates and generates statistical reports and studies on the computer. Builds and maintains computer files. Prepares a number of reports.

Makes divisions and combinations of property tax numbers.

Responsible for semi-annual balance of 30 township assessment books to reflect all changes made by assessors and Board of Review.

Performs bookkeeping tasks for the department by monitoring inventory, ordering, preparing requisitions, approving invoices for payment and maintaining records of purchases and deposits monies received through Freedom of Information requests for copies of records.

Responsible for large mailings including postage due from outside agencies.

Responsible for care and keeping of old records per statute.

Responsible for coordinating and tracking of declarations for the "Real Estate Declaration" (RED) program.

SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities, but may provide work direction to the clerical staff.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE Associate's degree (A. A.) or equivalent from a two-year college or technical school with courses in business and statistics with two to three years of related work experience or equivalent combination of education and experience. Requires basic knowledge of computer-based concepts including various software programs dealing with data bases.

LANGUAGE SKILLS Ability to read and interpret documents such as abstracts, assessment lists and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to employees and the general public.

MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk; or hear. The employee is occasionally required to walk and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.