Champaign County
Job Description

Job Title: Account Clerk
Department: Circuit Clerk
Reports To: Chief Deputy
FLSA Status: Non-exempt
Employment Status: Bargaining Unit - AFSCME Circuit Clerk
Prepared Date: April, 2004

SUMMARY Performs responsible accounting and clerical duties and routine administrative functions for the head of a department or a high level administrator.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Balances cash drawer and prepares bank deposits on a daily basis.

Transfers funds from various bank accounts as necessary; balances and reconciles bank statements; issues stop payments on checks, reissues checks and clarifies NSF checks.

Maintains general and subsidiary ledgers and journals; posts debits and credits; records weekly receipts and balances with computer printout. Examines and records financial transactions; charges to proper departmental accounts.

Takes trial balances and prepares balance sheets.

Prepares requisitions and general vouchers.

Maintains statistical records and prepares periodic reports.

May be responsible for preparation of departmental payroll.

Answers the telephone; takes and relays messages and responds to inquiries from the general public.

Enters changes of appropriate data into computer via on-line computer terminal and checks accuracy in entry.

May prepare and audit health insurance billing and allocation of costs to department monthly.

May maintain inventory of department's office supplies and be responsible for researching and requesting bids for purchasing.

May maintain fixed asset inventory including determination necessary to tag and delete equipment from fixed asset inventory.

May distribute checks for child support payments, interpret Court orders to insure accurate payments.

Assists with preparation of departmental budgets.

SUPERVISORY RESPONSIBILITIES May exercise supervision over one or several clerks responsible for routine clerical functions. This job has limited supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) with courses in bookkeeping and two years of responsible office experience; or equivalent combination of education and experience. Should have knowledge of the basic principles of bookkeeping and routine accounting procedures. Skill to make and verify computations with accuracy, to compile statistical data and prepare routine reports. Skill in the operation of an on-line computer terminal and personal computer spreadsheet software. (i.e. Lotus, Symphone, D-Base)

LANGUAGE SKILLS Ability to read and interpret documents such as spread and balance sheets, invoices, correspondence. Ability to write routine reports and correspondence. Ability to speak before the general public and employees of the organization.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; and talk; or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is usually quiet.

NOTE: This document contains wording of a description of a general class of positions with the Champaign County salary administration program. The description contains examples of duties and responsibilities which may or may not be considered to be "essential functions" to a particular job or position with this job class. "Essential functions" are to be determined at the position or job level within each department.