Champaign County
Job Description

Job Title: Microfilm Services Manager
Department: Administrative Services
Reports To: County Administrator
FLSA Status: Non-exempt
Employment Status: Bargaining Unit - AFSCME General Unit
Prepared Date: June, 2010

SUMMARY Oversees all office microfilming and other document preservation activities for all County departments.

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Performs and oversees the microfilming of over 252,000 documents annually for the County and maintains a record of all documents being filmed.

Plans and manages all microfilming activities.

Meets with sales and service personnel regarding equipment repair and needs.

Maintains an inventory of microfilm supplies and requisitions as needed.

Operates microfilm equipment and monitors quality to obtain maximum effectiveness.

Serves as Department liaison with Local Records Commissions and maintains Compliance Documents for all County Departments.

Performs equipment maintenance as necessary and/or contacts repair personnel.

Adjusts microfilm equipment to capture the best possible copy on poor quality documents.

Arranges for shredding of documents within Administrative Services Department.

SUPERVISORY RESPONSIBILITIES This job does not exercise supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE Two years of college, business or technical school and a minimum of three years experience in microfilm processing, or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to department managers or other employees of the organization.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS As required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. While performing the duties of this job, the employee is exposed to fumes. The noise level in the work environment is usually moderate.

Note: This document contains wording of a description of a general class of position within the Champaign County salary administration program. The description contains examples of duties and responsibilities which may or may not be considered to be "essential functions" to a particular job or position with this job class. "Essential functions" are to be determined at the position or job level within each department.