Organization Name
Job Description

Job Title: Human Resource Assistant
Department: Administration - Nursing Home
Reports To: Director of Human Resources
FLSA Status: Non-Exempt
Prepared Date: March, 2007

NATURE OF WORK
General Statement of Duties: Performs a variety of intermediate level and confidential human resource duties associated with recruiting and retention, new hire orientation and processing, time and attendance, and basic initiation of payroll and benefits processing.

Supervision Received: Works under the immediate supervision of the Director of Human Resources.

Supervision Exercised: May assign, review and approve work of Human Resource Clerk.

Characteristic Duties and Responsibilities: (Any one position may not include all of the tasks listed nor do the listed examples include all tasks which may be found in positions of this class.)

Assists with recruiting and retention goals and objectives; attends job fairs, posts positions in classified and public online job search ads, responds to position inquiries, and assists in establishing retention initiatives, programs, and benefits.

Assists in scheduling and conducting employee orientation; conducts briefings regarding policies and procedures, ensures all personnel paperwork is completed and processed, and gathers information regarding pay and benefits.

Tracks attendance of personnel assigned to the nursing home; receives absence forms, call-in line logs, and provides follow-up and tracking of absences. Coordinates with department heads regarding disci;linary action associated with excessive absenteeism. Ensures that excused absences are cured accordingly.

Receives and inputs all signed and approved TOPS and overtime requests into automated timekeeping system, initiates and deletes time clock information for new and terminated employees, prepares time badges, and distributes automated time usage and accrual reports to employees and supervisors. Assists with finalizing payroll entries and distribution of payroll warrants and direct deposit receipts. Prepares pay advance paperwork and forwards to Administrative Servcies for processing as necessary.

Serves as a neutral intermediary regarding conflict resolution; determines focus of disputes, properly refers and directs grievances, and provides initial counseling regarding disputes when necessary. Addresses payroll and benefit time accrual discrepancies and provides assistance in resolving errors.

May serve in the capacity of the Director of Human Resources in his/her absence.

Other duties as assigned.

QUALIFICATIONS
Knowledge, Skills and Abilities:

Requires knowledge of principles, practices, methods, and techniques of office administration.

Requires ability to use personal computer for word processing, data entry, and automated time systems.

Requires ability to work independently, exercise judgement, and make decisions in order to analyze and resolve a variety of questions or problems.

Attention to detail and accuracy regarding time and organizational management. Requires multi-tasking and prioritization skills, extensive customer service and conflict resolution skills, and the ability to handle stress in a fast-paced work environment.

Ability to foster and maintain positive working relationships with staff and other County personnel. Must possess considerable skill in both written and oral communication and experience in applying principles relative to personnel administration. Must possess personal qualities related to respect for the rights and confidentiality of residents.

Education and Experience:

Requires the knowledge, skill, and mental development equivalent to the completion of high school. Associate Degree in a closely related field preferred.

Requires knowledge of word processing and spreadsheet applications. Requires one to three years of responsible work experience in the field of personnel administration; including supervising, organizing, coordinating, and performing responsible clerical tasks.

THIS DOCUMENT CONTAINS A DESCRIPTION OF A GENERAL CLASS OF POSITIONS WITHIN THE CHAMPAIGN COUNTY SALARY ADMINISTRATION PROGRAM. THE DESCRIPTION CONTAINS EXAMPLES OF DUTIES AND RESPONSIBILITIES WHICH MAY OR MAY NOT BE CONSIDERED TO BE "ESSENTIAL FUNCTIONS" TO A PARTICULAR JOB OR POSITION WITHIN THIS JOB CLASS. "ESSENTIAL FUNCTIONS" ARE TO BE DETERMINED AT THE POSITION OR JOB LEVEL WITHIN EACH DEPARTMENT.