Organization Name
Job Description

Job Title: Human Resource Clerk
Department: Administration
Reports To: Director of Human Resources
FLSA Status: Non-Exempt
Prepared Date: March, 2007

NATURE OF WORK
General Statement of Duties: Performs a variety of basic personnel related clerical duties associated with applicant screening, typing and filing, maintaining employment records, and basic functions relative to customer service.

Supervision Received: Works under the immediate supervision of the Human Resource Assistant and direct oversight of the Director of Human Resources.

Supervision Exercised: None

Characteristic Duties and Responsibilities: (Any one position may not include all of the tasks listed nor do the listed examples include all tasks which may be found in positions of this class.)

Screens applications; logs receipts, ensures completion, determines basic qualifications, initiates letters to applicants regarding receipt and status of employment, and sends offer letters to prospective employees. Completes licensure and registry checks of professional nursing staff.

Directs incoming calls; informs prospective candidates of application and position posting status, conducts basic employment verifications, and answers inquiries. Performs initial staff customer service and refers problems to other HR staff as appropriate. Screens and distributes incoming mail.

Maintains electronic and hardcopy personnel records; performs data entry of pertinent personnel information, maintains complete and secure hardcopy records, ensures proper documentation is maintained, and formulates basic queries and reports. Establishes basic legal and medical records for current staff and prospective condidates for employments. Tracks performance appraisals and provides reminders to supervisory staff.

Determines and maintains schedules; notifies prospective employees of physicals and immunizations, coordinates with department supervisors and initiates contacts with applicants regarding interviews, and assists in determining new employee orientation and start dates. Conducts personal and professional reference checks, income verifications where required, and initiates criminal background checks.

Other duties as assigned which are reasonably within the scope of duties enumerated above.

QUALIFICATIONS
Knowledge, Skills and Abilities:

Ability to use personal computer for word processing, data entry, and automated time systems.

Attention to detail and accuracy regarding time and organizational management. Requires multi-tasking and estensive customer service skills, and the ability to handle stress in a fast paced working environment.

Ability to foster and maintain positive working relationships with staff and other County personnel. Ability to apply basic skills relative to office administration. Must possess personal qualities related to respect for the rights and confidentiality of others.

Education and Experience:

Requires the knowledge, skill, and mental development equivalent to the completion of high school. Requires knowledge of word proccessing and spreadsheet applications. Requires two years of clerical or administrative experience.

Requires the ability to effectively communicate both orally and in writing. Requires knowledge of spelling, grammer, punctuation, sentence/paragraph structure, and formatting.

THIS DOCUMENT CONTAINS A DESCRIPTION OF A GENERAL CLASS OF POSITIONS WITHIN THE CHAMPAIGN COUNTY SALARY ADMINISTRATION PROGRAM. THE DESCRIPTION CONTAINS EXAMPLES OF DUTIES AND RESPONSIBILITIES WHICH MAY OR MAY NOT BE CONSIDERED TO BE "ESSENTIAL FUNCTIONS" TO A PARTICULAR JOB OR POSITION WITHIN THIS JOB CLASS. "ESSENTIAL FUNCTIONS" ARE TO BE DETERMINED AT THE POSITION OR JOB LEVEL WITHIN EACH DEPARTMENT.