Champaign County
Job Description

Job Title: Administrative Compliance Specialist
Department: Mental Health Board/Developmental Disabilities Board
Reports To: Executive Director
FLSA Status: Non-exempt
Employment Status: Bargaining Unit - AFSCME General Unit
Prepared Date: April, 2005

SUMMARY Provides assistance and administrative support to the Executive Director and staff. In addition, conducts Level One contract compliance management activities for mental health, substance abuse and developmental disabilities operations.

CONTEXT: The Mental Health Board and the Developmental Disabilities Board have statutory responsibilities to plan, fund, monitor and evaluate the local system of care for mental health, substance abuse and developmental disabilities services and programs in Champaign County. A key component of this position is to assure there is fully integrated planning between the two boards and that overlapping populations are addressed in all processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

May deal with client files and other client specific information of a confidential nature, and shall comply with State and Federal confidentiality statutes.

Organizes and maintains files of contracts, records and correspondence.

Participates in organization and preparation for meetings. Attends all board meetings and study sessions. Prepares minutes of proceedings from tapes and notes. Prepares daily appointment schedule for supervisor. Maintains appointment calendars for the office.

Types, proofreads and distributes reports, correspondence, forms, etc. of a specialized and confidential nature.

Answers the telephone, takes and relays messages; responds to telephone inquiries whenever possible, forwards calls to appropriate party.

Performs general clerical functions; secures meeting rooms for staff; makes travel arrangements; and monitors departmental materials and supplies, ordering as needed and verifying the accuracy of supplies received.

Under the direction of the Associate Director for Developmental Disabiities, manages level one compliance monitoring for Mental Health Board and Developmental Disability Board provider contracts. Participates with the Associate Director in site visits and other Level Two monitoring activities for selected programs/contracts as necessary.

Participates in the development of annual criteria and funding priorities and development of application packets. Assists with evaluation of applications for funding for mental health, substance abuse and developmental disabilities services and programs; and development of funding recommendations for the consideration of the Mental Health Board and the Developmental Disabilities Board.

Participates and represents the Mental Health Board and Developmental Disabilities Board in professional networks, councils, and other collaborative bodies related to the local system of care for mental health, substance abuse and developmental disabilities services and programs as assigned.

Other duties as assigned by the Executive Director.

SUPERVISORY RESPONSIBILITIES None. May direct the work of student interns and consultants for certain projects.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE High school diploma supplemented by college coursework. Three to five years experience with a community behavioral health authority or equivalent combination of education and on the job training. Knowledge, skill and mental development including word processing, business and basic secretarial training and experience. Two years of computer based word processing and general clerical experience. Significant experience writing minutes for public meetings. Knowledge of the Open Meetings Act.

LANGUAGE SKILLS Ability to read, analyze and interpret contract proposals, professional journals, technical procedures or government regulations including administrative rules and policy document. Ability to write reports, business correspondence, memoranda, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, direct service staff, and the general public.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as statistical measures, proportions and percentages.

REASONING ABILITY Ability to define problems, collect data, establish facts, and draft valid conclusions. Ability to interpret an extensive variety of technical instructions in written and diagrammatic form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear. The employee is also required to stand occasionally. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. The employee is required to perform off site duties through the use of a personal vehicle.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office conditions. The noise level in the work environment is moderate.

NOTE: This document contains wording of a description of a general class of positions within the Champaign County salary administration program. The description contains examples of duties and responsibilities which may or may not be considered to be "essential functions" to a particular job or position with this job class. "Essential functions" are to be determined at the position or job level within each department.