JOB TITLE: Business Unit Comptroller

REPORTS TO: Executive Director

PURPOSE: Under the supervision and in consultation with the executive director, this position is responsible for all budget and finance operations associated with the administrative management of the Mental Health Board and the Developmental Disabilities Board.
 

PRINCIPAL ACCOUNTABILITIES:

This position may on occasion deal with client files and other client specific information of a confidential nature, and shall comply with State and Federal confidentiality statutes. All client information shall be protected from unauthorized disclosure as defined by law and administrative rule.

Participate in the organization and preparation for meetings of the Developmental Disabilities Board and the Mental Health Board.

Prepare financial status reports and special reports as assigned including development of financial objectives and long-range plans to assure financial accountability and excellent stewardship of public funds. Monitors and maintains contact with the treasurer’s office concerning the management and investment of Mental Health Board and Developmental Disabilities Board funds.

Responsible for salary administration for staff, including management of confidential personnel files. Authorized to sign department payroll, vendor requisitions, budget transfers, and amendments.  Manages equipment needs, office supply needs and other administrative functions of the office. Coordinates special events sponsored by the office.

Participate in the development of annual allocation criteria and funding priorities for the Mental Health Board and the Developmental Disabilities Board. Conduct financial projections and allocation parameters.

Participate in development of application packets and instructions for the annual allocation cycle with primary responsibility for budget and personnel documents. Provide technical assistance to applicant organizations as required.

Analyze applications for funding for mental health, substance abuse and developmental disabilities services and programs with primary focus on budget and financial information.

Participate in the development of funding recommendations for the consideration of the Mental Health Board and the Developmental Disabilities Board.

Participate in contract negotiations with special responsibility for budget and financial considerations.

Participate in development of contracts to implement the recommendations of the Mental Health Board and the Developmental Disabilities Board.

Review and approval of all contract amendments to assure appropriate fiscal accountability consistent with requirements and specifications delineated in the appropriate funding guidelines.

Evaluate provider contract compliance pertaining to financial management, budget, and audit requirements. Monitors program data and participates in contractor site visits and confidential client record reviews to assure program and fiscal accountability. Notify the executive director of variances and consult on response options.

Participate in the development of all annual reports and plans as required by statute, with special emphasis on financial management considerations.

Participate and collaborate on grant applications and other special projects as required by the Mental Health Board and the Developmental Disabilities Board.

Collaborate with other key staff as part of the management team for the Mental Health Board and the Developmental Disabilities Board.

Respond to inquires (verbal and written) pertaining to financial management and budget.

Other duties as assigned by the executive director.
 

CONTEXT:

The Mental Health Board and the Developmental Disabilities Board have statutory responsibilities to plan, fund, monitor and evaluate the local system of care for mental health, substance abuse and developmental disabilities services and program in Champaign County. A key component of this position is to assure there is fully integrated planning between the two boards and that overlapping populations are addressed in all processes.

SUPERVISORY RESPONSIBILITIES:

Reporting to this position along dual lines is the Administrative Compliance Specialist who reports primarily to the executive director. Participates in training, planning, assigning and directing work in the arena of financial management and budget. May also direct the work of student interns and consultants for certain projects.

DIMENSIONS:

Contract administration: 40 contracts (approximate)

Operating budget: $5,200,000 (approximate) for mental health, developmental disabilities and substance abuse services.

Employees: Matrix management – Operations Team Member

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential task satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

Bachelor’s degree in the fields of accounting or business administration or equivalent. Experience working with mental health, substance abuse, or developmental disabilities providers and not-for-profit organizations.

LANGUAGE SKILLS:

Ability to read, analyze and interpret contract proposals, professional journals, technical procedures or government regulations including administrative rules and policy documents. Ability to write reports, business correspondence, memoranda, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, direct service staff, and the general public.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as statistical measures, proportions and percentages. Ability to apply concepts of basic algebra and financial and econometric analysis. Ability to read and understand contractor budgets and financial information.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draft valid conclusions. Ability to interpret an extensive variety of technical instructions in written and diagrammatic form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSURE, REGISTRATIONS:

            As required.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear. The employee is also required to stand occasionally. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. The employee is required to perform off site duties through the use of a personal vehicle.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.