Champaign County
Job Description

Job Title: Legal Secretary
Department: State's Attorney's Office
Reports To: Senior Administrative Assistant
FLSA Status: Nonexempt
Prepared By: EA/wb
Prepared Date: 1/00
Approved By:
Approved Date:

SUMMARY Performs clerical and administrative duties which ensure that cases flow through the judicial system. Assists and relieves lawyers and other legal personnel of administrative and clerical work. .

PRIMARY DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Prepares warrants summonses, subpoenas, notices of hearings, correspondence letters, discovery, petitions to revoke probation, writs of habeas corpus, dispositional reports on criminal cases and transcribe dictation.

Schedules hearings with judges and notifies appropriate parties of hearing times. May serve in a specialized role with a specific crime unit..

Responsible for notifying judge, sheriff, public defender and state's attorney of cancellation of Mental Hearing based on voluntary admission.

Organizes and prioritizes work, working independently, meeting deadlines and handling a wide variety of clerical responsibilities without direct supervisory direction.

Serves as back-up secretary for other assigned legal secretaries.

Manages calendar and assists in meeting deadlines. Coordinates meetings.

Performs other clerical duties such as answering phones, scheduling appointments, providing information to callers, taking dictation, composing and typing routine correspondence, and reading and routing incoming mail.

Files correspondence and legal documents in office filing system and accesses data and case updates in the computer terminal system. Ensures proper indexing and filing of original legal documents.

Greets visitors and directs them to proper offices of courtroom.

SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE Graduation from a recognized secretarial school with word processing and personal computer experience and one year of secretarial experience or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and comprehend simple instructions, correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to co-workers and other employees of the organization..
Requires good knowledge of Engish and spelling.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS As required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, and distance vision.

WORK ENVIRONMENT Normal office conditions. The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. The noise level in the work environment is usually quiet.